Pre-Event & Standby Contracts

What a standby contract is

A standby, or pre-positioned, debris removal contract is procured and signed before a disaster. It sets the scope, unit prices and activation steps in advance, so when an event hits you issue a Notice to Proceed instead of starting an emergency procurement.

Under PAPPG Version 5.0, FEMA reimburses reasonable costs under a pre-positioned contract when four conditions are met:

• It was procured in compliance with the federal procurement standards (2 CFR 200.317–200.327).
• Its scope of work covers the work performed.
• The work is eligible.
• The contract term covers the dates the work was done.

A prequalified vendor list is not a contract; agencies still need full and open competition. Omni Construction responds to competitive solicitations for standby contracts and accepts the required federal contract provisions (see our procurement readiness).

How activation works

1. Before the season: a kick-off meeting sets emergency contacts, priority roads for the Push, debris management sites and staging areas. See pre-event planning.
2. Forecast event: under an active contract, crews and equipment can be staged outside the impact area, and our specialists make contact with your team before impact.
3. Notice to Proceed: mobilization begins on the timeline set in the contract.
4. The Push: emergency road clearance on the routes you prioritize. See response.
5. Debris removal and reduction: right-of-way removal, debris management sites, disposal and recycling.
6. Documentation and closeout: certified trucks, load tickets and records built to FEMA standards. See FEMA documentation.

What a qualifications package includes

• Capability statement (download PDF)
• Company information (see qualifications)
• Past performance and client history
• Other documents your solicitation requires, available on request